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Committee Descriptions
Speaker Committee: Help recruit speakers for each meeting. Follow up with reminder phone calls two weeks before meeting and request payment check from Church two weeks before meeting.
Moms' Welcoming Committee: Hold one event in late summer to welcome newest members for the year. Make nametags for children and moms at the beginning of the year and each time a new member joins throughout the year. Make special efforts to welcome new moms as they join.
Kids' Crafts: Responsible for planning 18 projects (one each meeting) throughout the year. This includes purchase of materials and setup with instructions for childcare workers (costs reimbursed by Church)
STM Website: Provide info for link to our monthly newsletter with items of interest to moms. Will include upcoming events, childcare tips, recipes, etc.
Community Outreach: Work with Church in setting up and maintaining special welcome of new Church members. Organize opportunity for new Church members to come together once a month to meet the pastor and other ministry leaders. Schedule moms to feed Graham Howard two months a year, Coordinate adopting families from St. Anthony's for Christmas and a visit to the Johnson Center at least once a year. Organize delivery of 200-400 sack lunches made by our families to Samaritan House once a month for our "Lunch Bunch" program. May also suggest other ways for our group to assist in the community.
Treasurer: Handle all monies between group and Church. Work with Church for monthly budget tracking and keep record of our monies separate of Church income/expenditure amounts can be seen.
Historian: Take pictures of speakers, group members, activities, outings, play dates, etc. Develop film and get reimbursed. Purchase necessary supplies within budget. Add pictures and decorate scrapbook pages. Collect newsletters, information on speakers, handouts from speakers and other items from the group events. Display scrapbook at meetings and store in a safe place between meetings.
Small Group Leader Responsibilities
Call small group members twice a month to remind about meetings and any other announcements about group. Let Chair mom know of important announcements from within small group. When mom within small group has a baby, organize small group to provide three meals to that mom. Welcome new members and plan other times for small group to meet throughout the year. Organize small group to provide food and beverages for assigned meetings. Work with small group to plan one social event for their assigned month.
Chair moms
Shared responsibilities for running Moms & Tots. Assists with committees when needed and runs coordinating meeting three times a year. Shares calls to Small Group Leaders to notify group of particular events, authorizes all expenditures of group and announcements to group. Shared responsibility in writing articles for newsletter and other Church publications. Makes necessary room/setup reservations for meetings. Coordinate gifts for committee chairs and childcare providers at Christmas and year end.
Registration
Keeps database of moms/kids/waitlist tracking membership. Mails out registration letters at the beginning of the year. Handles other mailings including parks and moms night out information to the wait list. Must have a computer.